Marketing isn’t only about what you can do to inspire new travelers to pick you as their ultimate holiday destination, it’s also about maintaining a great relationship with past guests and encouraging repeat visits. It can also be used to gather information to ensure your guest has an amazing experience with you. Creating and maintaining guest loyalty is all about knowing your guest. What can you do to really know your guests? Use ResRequest to capture a range of guest information and use the data to drive targeted marketing campaigns and create personalised experiences.

Guest names and details can be recorded by the booking consultant when the booking is created. Alternatively the agent or booking contact can create and edit the guest list after the booking is created. If the guest list is added to the booking, an automated email can be sent to guests prior to arrival, for the guest to complete an online check-in. During the check-in the guest can add or update their details and profile information, and they can agree to the properties’ indemnity. The Guest List and Online Guest Check-in is part of our Guest Services functionality.

For more information on guest relationship management and its benefits see the Functions of GRM tutorial.

How is guest information captured

The Guest Profile

The Guest Profile provides the base for recording guest information. The booking agent, or the guests, can add guest names and customise their own guest profile information as part of the check-in process. For more on how the agent and guest can help with this, see our  Guest Services functionality. If the guest details are available before the arrival, the reservation consultant can also access guest details from various places in ResRequest, like the Reservation tab > Rooming and the Rooming Calendar > Room management – Manage guests. The front-desk can also make use of the Guest Services as a way for the guest to complete an abbreviated check-in on arrival.

Capturing guests details on the Guest Profile ensures that their Trip History is recorded on their profile. For more information on recording the guest profile and travel history, see the Guest Profile and Guest Travel History tutorials.

Briefly review how to enter guest details from the reservation.

1. Search and find the booking.
2. Go to the Rooming tab on the reservation.
3. Click on the guest button .
4. A pop-up will appear for you to search for or add a guest.
5. If it is a repeat guest, search and Import their info as their details will already exist in the system.
   This will populate the guest name and take you back to the rooming tab.
6. Click on the guest name.
7. This will open the Guest Profile and you can add further details pertinent to this guest and their stay.
8. If this is a new guest, Add New Contact.
   By adding a new guest, the Guest Profile appears for you to capture their basic information such as names and a contact method although all the guests info can be captured if you have already obtained it.
9. The Trip History is accessed from the Guest Profile.

Briefly review how to enter guest details from the Rooming calendar.

1. Navigate to the Rooming calendar.
2. Select the reservation and click on the ‘Add guests’ button.
3. If it is a repeat guest, search and Import their info as their details will already exist in the system.
4. Add guests names, once saved, select the guest icon that appears to access the Guest profile.

Guest information is generally captured at the lodge so it is vital that all members of your team know what is expected of them and accurately capture the information you need.

Customise data fields

The Guest Profile and Trip History can be customised to record information specific to your business needs. Just ask your system administrator to change, add or delete fields in the Customer relationship management code table to make use of this functionality. Take a look at the Guest Profile tutorial to see how to create and edit these fields.

NOTE: The guest nationality should be captured even if you have captured this on the reservation as there are specific reports for reservation history and guest history.