A Rate Period defines the time period during which a specific rate applies. Rate periods may be set up with multiple date ranges e.g. High season may include 1-30 June, 15 Aug – 30 Sep and 1-31 Dec. You can establish different rate periods for different seasons that apply to different properties e.g. High Season SRGTI: 1 December 2019 – 31 March 2020 (High Season in the Serengeti)
Low Season LUX: 5 May 2019 – 16 June 2019 (Low season at the Luxury lodge)
Creating a Rate Period
To set up, edit or delete Rate Periods navigate through Admin > Setup > Code tables > Financials > Rate periods.
Decide on the naming convention you will be using and add it to the ‘Period description’ field. Click the ‘Dates’ button and the Rate Period Dates popup will appear. If the popup doesn’t appear, select the ‘allow popups’ option on your browser (in chrome this will be in the top right hand side of your screen) and re-click the ‘Dates’ button.
It is advisable to use a consistent naming convention – and we recommend starting with the year (for sorting purposes), e.g. 2011 Peak.
The earliest date included in the associated date ranges.
The latest date included in the associated date ranges.
Rate Period Dates pop-up screen
Navigate the drop downs and select the first and last day for which the rate period will apply or use the calendar button for date selection. You can add any number of date ranges. ‘Save & Close’ to save your changes and exit the popup screen.
NOTE: If you save and close with the default dates populating the ‘From Date / To Date’ fields, it will save those dates as part of your season. If you have already saved you date range you can select ‘Exit’ without adding any further periods to your season. Once saving and exiting the popup, your new rate period will appear in the list below.
Edit a rate period
If you edit the rate Date Range of a period this new date range will automatically be applied to all rates in the system connected to this rate period. For all existing bookings using rates with these rate periods, the new rate period settings will only apply if you Regenerate the reservation. Every time this rate is used for a new booking, only the new rate period settings will apply.
Delete a rate period
Rates periods that are not used by any rates will be deleted permanently. Rate periods that are used by rates applied to reservations will be made inactive so that the rate period may not be used again for any future rates.