The Rooming Calendar will be your hub for Property Management as most of the lodge processes are governed from here. Navigate to the Rooming Calendar through Property > Rooming Calendar or even set the Rooming calendar as your landing page.
The abbreviations of the properties and accommodation types selected in this filter display in the header of the Rooming calendar once it has loaded. If you have lots of properties and the list of abbreviations exceeds the header boundary box, the rest of the properties will be listed in an overlib which appears if you hover over this header block.
One useful application of the ‘Last Calendar’ icon on the toolbar is when you work on the Rooming Calendar for more than one property. If you load the calendar from the menu, eg.: Property > Rooming calendar, the calendar will always be displayed for your default property, starting from today’s date. However, if you use the ‘Last calendar’ icon the most recent property and date range that you worked on will be displayed.
The Rooming Calendar lists ‘Unallocated Reservations’ in a table below the calendar. These are bookings that have not been allocated rooms. Bookings that have been allocated to rooms are displayed as coloured blocks in the calendar in the row of the allocated room. As soon as new bookings are made they will automatically appear in the ‘Unallocated’ list. Each booking has a ‘Res Details’ option where you are able to have a quick view of the Guests Contact Details and Financial information of the booking.
To activate any of the functionality, the bookings (either allocated or unallocated) must be selected (highlighted in green), and the buttons in the tab above become active for use on the selected reservation.
Watch the video tutorial to gain a better understanding of how to use the Rooming calendar.
See what the different colours and symbols represent by looking at the legend.
Within the Rooming Calendar there are multiple day reports you are able to pull to help with the daily logistics and planning at the Property.
Expand your view of the Rooming Calendar by clicking on the arrow button in the top right corner of the calendar, below the next ‘>>’ button. To return to the standard view, click on the arrow button, on the top right.
Note: In expanded view the function buttons are not displayed, so you will need to use the function keys mentioned below to open the relevant popups so you can room guests, add guests names, etc.
