Top tips for managing your media

With the introduction of our new Media manager module, we aim to create a central hub that allows users to upload and manage all the media they might need within their reservation management workflow, conveniently from within the ResRequest Enterprise system.

Organise Your Media Assets

Before you start uploading images, videos, and other media files, take the time to decide how you would organise them effectively. Use the media manager module to create logical folders and subfolders to categorise your assets based on properties, events, or any other relevant criteria. A well-structured media library will save you time and effort when searching for specific files later on.

Optimise Naming Conventions

Naming conventions might seem trivial, but they can play a crucial role in keeping your media library tidy and easy to navigate. Converse with your team and adopt a consistent naming convention that includes relevant keywords and descriptors, that make sense for your team. This simple practice will make it easier to find and identify files, especially as your library grows.

Regularly Audit and Cleanup

Over time, your media library can become cluttered with outdated or irrelevant files. Make it a habit to regularly audit your media library and remove any files that are no longer needed. This practice will not only free up storage space, but also make it easier to find and manage relevant assets. Not to worry though, the ResRequest Enterprise Media Manager has a fail safe added that doesn’t allow the removal/deletion of images that are being used throughout the system.

Stay Compliant with Copyright Laws

When using media assets sourced from external sources, always ensure that you have the necessary permissions and rights to use them. Familiarise yourself with copyright laws and guidelines to avoid any legal issues. Consider investing in stock media subscriptions or creating your own original content to maintain full control over your media and avoiding copyright infringements.

Train Your Team 

Last but not least, invest in training sessions or resources to educate your team on best practices for using the Media Manager Module. Empowering your team with the knowledge and skills to effectively utilise the standards you have set for your team will enhance collaboration and productivity across your organisation.

This release of the Media Manager is the start of a powerful tool that will, in time, significantly enhance your use of media assets throughout your reservation management workflow when used efficiently and effectively. By following these top tips, you’ll be well-equipped to organise, optimise, and leverage your media assets to their full potential within your ResRequest Enterprise system.

Happy managing!